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GDPR 2018

 

 

LIVE WEATHER CAMS

 

 

 

GDPR Policy


Alexandra Yacht Club

 

 

Data Privacy Policy

 

 

      1.      About this Policy

      1.1  This policy explains when and why we collect personal information about our members, how we use it and now we keep it secure and your rights in relation to it.

      1.2  We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.

      1.3  We reserve the right to amend this Data Privacy Policy from time to time without prior notice.  You are advised to check our website www.alexyachtclub.co.uk (but amendments will not be made retrospectively).

      1.4  We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.  Further details on the GDPR can be found at the website for the Information Commissioners (www.ico.gov.uk).  For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you

      2.      Who are we?

      2.1  We are the Alexandra Yacht Club.  We can be contacted via Lesley Goodwin secretary@alexyachtclub.co.uk.

       3.      What information we collect and why.

 

Type of information

Purposes

Legal basis of processing

Member’s name, address telephone numbers, e-mail address(s)

Managing the Member’s membership of the Club.

Performing the Club’s contract with the Member.

For the purposes of our legitimate interests in operating the club

The names and ages of Member’s dependants

Managing the Member’s and their dependants’ membership of the Club

Performing the Club’s contract with the Member

Emergency contact details

Contacting next of kin in the event of emergency

Protecting the Member’s vital interests and those of their dependants.

Date of birth/age related information

Managing membership categories which are age related

Performing the Club’s contract with the Member

Gender

Provision of adequate facilities for members.

 

 

 

 

 

Reporting information to the RYA

For the purposes of our legitimate interests in making sure we can provide sufficient and suitable facilities for each gender

 

For the purposes of the legitimate interests of the RYA to maintain diversity data required by Sports Councils

The Member’s name, boat name and sail number

Managing race entries and race results.

 

 

 

 

Sharing race results with other clubs, class associations, and the RYA, and providing results to local and national media.

 

Allocating compound spaces

For the purposes of our legitimate interests of holding races for the benefit of members of the Club.

 

For the purposes of our legitimate interests in promoting the Club.

 

 

 

For the purposes of our legitimate interests in operating the Club

The Member’s name and e-mail address

Creating and managing the Club’s email distribution

For the purposes of our legitimate interests in operating the Club

The Member’s name and email address, whilst a current member and for up to a year after ceasing to be a member of the Club

Passing to the RYA for the RYA to conduct surveys of Members and former members of the Club.  See paragraph 5.2 below

For the purposes of our legitimate interests in operating the Club and/or the legitimate interests of the RYA in its capacity as the national body for all forms of boating.

Name, email address and telephone number of each Club Officer

Information published on the Club’s website, in Club’s newsletter and other publications, in the Club’s marketing materials and made available to the RYA, in each case as a point of contact at the Club

For the purposes of our legitimate interests in operating and promoting the Club

Name, email address and telephone number of each Club committee member

Information published on Club’s website

For the purposes of our legitimate interests in operating and promoting the club

 

 

     4.      How we protect your personal data

     4.1  We will not transfer your personal data outside the EU without your consent.

     4.2  We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

     4.3  Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

     4.4  For any payments we take from you online we will use a recognised online secure payment system.

     4.5  We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

     5.      Who else has access to the information you provide us?

     5.1  We will never sell your personal data.  We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above in paragraph 5.2 below.

     5.2  We may also pass your personal data to the RYA for the purposes of carrying out surveys when it is in the legitimate interests of the club and the RYA to do so.  The RYA may use third parties to carry out surveys but disclose only the personal data that is necessary for the third party to do so and will have a contract in place that require the third party to keep your information secure and not to use it for their own purposes.

     6.      How long do we keep your information?

     6.1  We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is the Clubs’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations.  We will review your personal data every year to establish whether we are still entitled to process it.  If we decide that we are not entitled to do so, we will stop processing your personal data except we will retain your personal data in an archived from in order to be able to comply with future legal obligations e.g compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.

     6.2  We securely destroy all financial information once we have used it and no longer need it.

     7.      Your rights

     7.1  You have rights under GDPR

(a)   To access your personal data

(b)   To be provided with information about how your personal data is processed

(c)    To have your personal data corrected

(d)   To have you personal data erased in certain circumstances

(e)   To object to or restrict how your personal data is processed

(f)     To have your personal data transferred to yourself or to another business in certain circumstances.

     7.2  You have the right to take any complaints about how we process your personal data to the Information Commissioner:

 

https://ico.org.uk/concerns/

 

0303 123 1113

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Manager, Lesley Goodwin – secretary@alexyachtclub.co.uk

 

 

 

 

 


 

 


 

 

 

 

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